How to File an RTI in India Offline: Step by Step Procedure

How to File an RTI in India OfflineRight to Information is a cherished right. As per section 6(1) of the RTI Act, 2005, any citizen who wants information from Public Authority can submit request for information to the Central Public Information Officer or State Public Information Officer, as the case may be, (hereinafter referred as PIO) within that public authority. Citizens can file RTI Application Online as well as Offline. In this article, I will explain you How to File an RTI in India Offline. You can know the step by step procedure to file RTI Application online by visiting How to File an RTI Application Online ?

Now let me explain how to file an RTI in India offline. You can file RTI Application in various ways explained below:

Ways to file an RTI Application in India Offline:

This is important point in knowing How to File an RTI in India Offline. You can submit request for information to the PIO in three ways:

  1. ‘directly to the PIO’,
  2. ‘to the PIO through APIO’, and
  3. ‘to the PIO through other Public Authority’.

Let me explain each ways for more clarity and understanding:

1. Directly to the PIO: You can submit RTI Application directly to the PIO either by hand or through Post Office.

i). Directly to the PIO by Hand: If Office of the PIO is near to your location, you can go the office of PIO and submit RTI Application to the PIO personally. In this case, you can pay Fees for RTI by Cash. At the time of submitting application to the PIO, don’t forget to take acknowledgement of submission from PIO. Best way to take acknowledgement is to take copy of your application and ask PIO to sign with date on copy. In this way, you will have copy of application as well as acknowledgement in single paper.

ii). Directly to the PIO through Post Office: If Office of PIO is not near to your location, or you are unable to go to Office of PIO, then send your RTI Application to PIO through Registered/Speed Post. Never send your application through Courier. Before dispatching application, take copy of your Application for reference. After dispatching, take the acknowledgement receipt from post office. Track online the delivery status of your Registered/Speed Post after one week of dispatch. If your application is delivered, take the screenshot of delivery status and print it. Keep the copy of RTI Application, along with delivery status for your reference.

2. To the PIO through APIO: You can also send your RTI Application to PIO through APIO. In this case, you can submit your RTI Application to the APIO either by hand or through post office. The APIO shall forward your Application forthwith to the PIO. Office of APIO has been created only to facilitate receiving of RTI Application or Appeals or Complaint at local level. The only responsibility APIO has is to forward you application to concerned PIO or First Appellate Authority or CIC or SIC.

Submitting RTI Application through APIO is good only when:

i) you don’t know the Address of the PIO, but know the address of APIO, or

ii) Office of APIO is in your city and you can submit application to the APIO by hand, but office of the PIO in different city (because you can save money in Registered/Speed Post).

This is because if you need to submit RTI Application directly to the PIO or to the PIO through APIO through Post Office only, then submitting your Application through APIO will unnecessarily add 5 days of delay in getting information.

3. To the PIO through other Public Authority: This way of filing RTI Application should be reluctantly used. You should use this way only when you are unable to file RTI Applications directly to the PIO or to the PIO through APIO due to unavailablity of details of either concerned PIO or APIO. What you need to do is to simply send your RTI Application to any Public Authority. PIO of that Public Authority will forward your RTI Application under section 6(3) of the RTI Act to the PIO of the concerned Public Authority within 5 days of receiving your application. You should avoid this way of filing RTI Application because this trouble the PIO of unconcerned Public Authority as well as add additional delay of around 12 days ( 5 days for PIO to forward your application under section 6(3) + postal delays of 2-7 days in reaching application from receiving PIO to the concerned PIO) in getting reply to your RTI Application.

By this time, you have understood first step in knowing How to File an RTI in India Offline.

How to File an RTI in India Offline: Step by Step Procedure

To know How to File an RTI in India Offline, please follow below steps:

1. Finalize exactly what information do you want.

2. Find whether information required by you belong to Central Public Authority or State Public Authority.

3. Find Name and/or Address of Central Public Information Officer (CPIO) or State Public Information Officer (SPIO), as the case may be, depending on whether information belong to Central Public Authority or State Public authority respectively.

4. Draft RTI Application (Sample RTI Application Form). You can write Application either electronically (through computer) or on a blank paper. There is no specific rules on this under RTI Act. Sample RTI Application attached is only for reference. You can draft RTI Application in your own way. Try to write your application in clear and concise way because many times PIO reject request for information by simply telling that information sought is not clear and understandable.

5. Pay Fees of Rs. 10/- through Indian Postal Order (IPO)/ Demand Draft/ Banker’s Cheque/ Court Fees/ Cash (If submitting Application by hand). You can buy IPO from Post Office. If you are unable to get IPO from Post Office, buy e-IPO online. Don’t be confused Banker’s Cheque with Cheque. Both are different thing. If you do not know how to get IPO online, click below link to know the step by step procedure to get IPO online:

To know the difference between banker’s cheque and cheque (personal), click below link:

6. Submit RTI Application along with Fees to the PIO in any of the ways mentioned above.

7. Keep copy of your Application and Payment slip for reference.

8. If you submit application by hand, never forget to take acknowledgement from PIO because you need proof for submission. If you submit application to PIO through Post Office, then do following steps:

 i) Keep postal receipt that you receive from post office after dispatching your RTI Application.

 ii) Online track delivery status of Registered/ Speed Post after one week of dispatch at following link:

iii) Take Screenshot/Print Out of the delivery Status, if it has been delivered, as a proof of on what date PIO received your Application.

9. Wait for Reply/Information from the PIO. To know the time limit within which  PIO shall reply, you may visit How to calculate time limit to get information under RTI.

The above procedure details you about How to File an RTI in India Offline. You can understand complete RTI Act through Flow Chart at Understand RTI Act, 2005 through Flow Chart.

What to do if you did not receive reply from the PIO within specified time, or you received reply from PIO but are not satisfied with the reply? You may submit First Appeal before First Appellate Authority under section 19(1) of the RTI Act.

To know the step by step procedure to submit First Appeal, you may visit How to File First Appeal under RTI.

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35 comments

  • manoj

    hello sir mera khat se 800 kv dc line gujar rahi h jiske paid kate haur compencitation bilkul nam k barabar h to kya m rti k through jankari le sakta hu rate list k bare m

  • ROHIT PACHAURI

    Sir me, DBRAU ke SIR M. U. DEGREE COLLEGE KA STUDENT HU MERI BSC FINAL 2016 ME HO CHUKI HAI LEKIN MERI MARKSHEET AV TK NI AYI H. SIR BTAIYE ME KYA KRU OR KAISE KRU

  • Nadeem

    sir
    mere gaon me ak pond I us kuch log occupy kar liye hai keya late

    • Hi Nadeem,
      Aap RTI ke tahat complain nahi kar sakte, kewal suchna mang sakte hain.

    • Kumar

      Sir, humare yahan pehle ek sarkari kuwa (well) hua Karta tha ab nhi hai, ek dabang ne kuwa aur uske aas-pas ke jamin par kabja kar liya hai, jabki ye property sarbajanik company BCCL ki hai, kabjadhari BCCL EMPLOYEE hai jab ees topic par jab humne BCCL aur Deputy Collector ko likha toh koi action nhi hua ab Kya kare, Kya RTI se koi madad mil Sakti hai.

      • Hello Kumar,
        Aap BCCL me RTI Application jama kijiye. BCCL ke PIO ki jankari aap BCCL’s PIO List pe dekh sakte hain. App RTI Application ke sath apne shikayat ki copy laga ke ye puchhiye ki aapke shikayat pe ab tak kya-kya action liya gaya hai? Aage kya aur kitne din me action liya jayega, etc. RTI Application dekhne pe wo action lenge. Ummed karta hu ki aapko mere jawab se jaroor fayada hoga. Yadi koi aur sawal hai to jaroor pucchiye.
        Please Like us on Facebook at https://www.facebook.com/RTI-Act-2005-1442671595756546/

  • A B C

    hello sir ..
    mai ne ek form bhara h jisme mera nam merit list me2 no me aa gya hai lekin jiska 1 me hai uska computer ka mark sheet fargi lga raha h to iske liye kya lagau……

  • sachin sharma

    Sir Mene up police constable ka form bhara tha jisme 200 rupees jama hue the
    Mera nhi to physical hua or nhi exam hua
    To RTI Ke duara ye jankari le skta hu ki 200 rupees kis bat ke liye the

    • Hi Sachin,
      Sabhi recruitment ka seperate rule hota hai. Kuchh form bharne pe sidha exam lete hain, aur kuchh exam lene se pahle shortlist karte hai ki kiska-kiska exam liya jaye. Yadi dusra wala case hoga to RTI se kuchh fayda nahi hoga. Yadi pahla wala case hai to aap RTI Application dal ke ye puchh sakte hain ki aapka exam kyun nahi liya gaya. Ye confirm karne ke liye aapka kaun sa case hai, recruitment wali advertisement dekhiye.

  • chandan kumar

    sir mai army clerk me meri jankari Ke anusar Sab sahi hote hue bhi mujhe reject kar diya gaya.

  • okkk sir i think u r right koi kmi jroor hui hogi meri. agr koi prblm hogi to m apse contect krungi.

  • okk..nd thanks sir. bt general cat m 63 marks wali candidate ka ho gya jbki mre to 71the fir b ni hua. i hv filed rti acording your suggetion. thanks sir

  • Sir i hv write a rti application for ssc. Uske formate m FAA ki contect detail h jo mhhe ni smjh a ra ye formate mne net s taiyar kia h. Aur han janna chahti hun ki kya rti se mjhe job mil jaegi qki ssc gd m mere 71% marks h madical b clr ho gya tha bt final marit m mera nam ni aya jbki 63%aur69% wali girls ka a gya wo b gen category ki h aur m bhi. kya sir rti s mhe koi fayda hoga ya kch aur krun. Wse mjhe mere rejection ka base b ni pta plss sir help me bht paresan hun

    • Hi Deep,
      Generally, aisa kabhi nahi hota hai. Aisa possible hai ki koi additional parameter hoga jisme aapka marks kam hoga. RTI ke dwara aap kewal information mang sakte hai, apni shikayat darj nahi kar sakte.
      Aap SSC me RTI Application dal ke ye sab information puchhiye:
      1) Final selection me kya-kya parameters/factors consider kiya gaya hai?
      2) Sabhi parameters/factors ka cut-off kya tha?
      3) Sabhi parameters/factors me aapko kitna marks mila hai?

      Ye sab information milne se aapko pata chal jayega ki aapka selection kyun nahi hua. Yadi aapko koi aur jankari chahiye to reply kijiye.

  • Sir i want file rti against ssc. i wanna that what is the contect details of first appealate authority. sir plss help me mri life ka swal h.

    • Hi Deep,
      RTI Application Public Information Officer (PIO) ke pas jama karna chahiye, First Appellate Authority ke pass nahi. Aap SSC me RTI Application online jama kar sakte hain. RTI Application online jama karne ke liye How to file RTI online pe diye gaye procedure ko follow kijiye.
      Department me “Department of Personnel and Training” select kijiyega, and Public Authority me “Staff Selection Commission”.
      Iske bad bhi yadi koi doubt hai to aap mujhe contact kijiye.

  • Feroz

    Sir, I want file RTI application, for fake company, which there not refunding my money back

    • Hi Feroz,
      RTI Act is applicable to only Public Authority. Fake Company can never be public authority. However, you may file complaint to local police station if you have payment receipt.

  • Dear sir, I want to apply through RTI regarding the status/progress about a children park that we applied on a vested land in our locality to our District Magistrate, of Burdwan, West Bengal. we applied by taking signature from all the residents. Now for RTI we have to move jointly or any one can file the RTI…please guide me..with regards..

  • R k boss

    I want to fill an rti about the primary health centre how to apply and who is ipo

  • rohan brijlal dahake

    I want to file RTI against CoOperative bank
    please help me with the format for the same

  • Bhim mahato

    Bhu arjan and punarbash me berdh rti
    Aabedan kar na hai to kaha par kare

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