How to File an RTI in India Offline to Central Public Authorities

How to File an RTI in India OfflineAs per section 6(1) of the RTI Act, 2005, any citizen who wants information from Public Authority can submit request for information to the Central Public Information Officer or State Public Information Officer, as the case may be, (hereinafter referred as PIO) designated by the concerned public authority. The procedures to submit request for information offline to the Central and State Public Authorities are different. In this article, I will explain how to file an RTI in India offline to the Central Public Authorities. To know how to file an RTI in India offline to the State Public Authorities, you may visit Procedure to file RTI offline to State Public Authorities. To know the procedure to file RTI online, you may visit How to File an RTI Application online?

First of all I will explain various ways to submit request for information to the PIO, and finally explain how to file an RTI in India offline.

Ways to file an RTI Application in India offline:

You should know this while learning how to file an RTI in India offline. You can submit request for information to the PIO in following ways:

  1. directly to the PIO
  2. to the PIO through APIO
  3. through other Public Authority, and
  4. through Central Assistant Public Information Officer (CAPIO) at designated post offices.

Let me explain each ways for more clarity and understanding.

1. Directly to the PIO:

You may submit RTI Application directly to the PIO either by hand or through Post Office.

i). Directly to the PIO by Hand:

If the office of the PIO is near your location, you can go there and submit your RTI Application to the PIO personally. In this case, you can pay Fees for RTI by Cash. After submitting your application to the PIO, don’t forget to take acknowledgement of submission from PIO. The best way to take acknowledgement is to take copy of your RTI Aapplication and ask PIO to sign with date on the copy. This way, you will have both copy of application and acknowledgement in single paper.

ii). Directly to the PIO through Post Office:

If the office of the PIO is not near your location, or you can’t go there personally, then you may send your RTI Application to the PIO through Registered/Speed Post. Before dispatching your application, take photo copy of your Application for reference. After booking your consignment, the post office will provide you the receipt of booking. Keep the copy of application and booking receipt safely. After one week of dispatch, track online the delivery status of your Registered/Speed Post at Track Consignment. If your application is delivered, take the screenshot of delivery status and print it. Keep the copy of RTI Application, booking receipt from post office, and online tracking status for your reference.

2. To the PIO through APIO:

You may also send your RTI Application to the PIO through designated APIO. You can submit your RTI Application to the APIO either by hand or through post office. After receipt of your application, the APIO shall forward your application forthwith to the PIO. The office of APIO has been created only to facilitate receiving of RTI Application or Appeals or Complaint at local level. The only responsibility APIO has is to forward your application to the concerned PIO or First Appellate Authority or CIC or SIC.

You should submit RTI Application to the PIO through APIO only when:

i) You don’t know the address of the PIO, but know the address of APIO, or

ii) Office of APIO is in your city and you can submit application to the APIO by hand, but office of the PIO is in different city. This way, you could save your money, which you would spend in sending application to the PIO through Registered/Speed Post.

If the offices of both APIO and PIO are in the same city, then it is bad idea to submit application through the APIO, because in this case time limit to receive information will be 30+5=35 days, instead of 30 days.

3. To the PIO through other Public Authority: (Not recommended)

This way of filing RTI Application should be reluctantly used. You should use this way only when you don’t know or can’t find the address of either PIO or APIO of the concerned public authority. To file RTI Application this way, you need to simply send your RTI Application to the PIO of the most related Public Authority. The PIO, who received your application, shall forward your application under section 6(3) of the RTI Act to the PIO of the concerned Public Authority within 5 days of receiving your application. You should avoid this way of filing RTI Application because this troubles the PIO of unconcerned Public Authority and add additional delay of around 12 days (5 days for PIO to forward your application under section 6(3) + postal delays of 2-7 days in reaching application from receiving PIO to the concerned PIO) in getting reply to your RTI Application.

4. To the PIO through ACPIO at designated post offices:

You can also file RTI offline to the Central Public Authorities through designated Post Offices. To know how to file an RTI offline through designated post offices, please visit Procedure to file RTI offline through Post Office.

These are the ways in which you can submit request for information to the public authorities. Now, let me explain how to file an RTI in India offline.

How to file an RTI in India offline to the Central Public Authorities: Step by Step Procedure

Follow below steps to know how to file an RTI in India offline to the Central Public Authorities:

1. Finalize what information do you want, and the information is held by or under control of which public authority.

2. Find the address of CPIO/PIO/APIO/CAPIO, as the case may be, from the website of the concerned Public Authority. It is not mandatory to address the RTI Application by name of the PIO. You may simply write “To, The Public Information Officer”.

3. Write your RTI Application in English, Hindi or the official language of the area in which application is being made. RTI Act doesn’t provide any specific format for RTI Application. You can write your application in your own way. If you don’t know how to write, then you may refer to the Sample RTI Application Form. You can write application either through electronic means or by hand on a plain paper. Try to write your application in clear and concise way because many times PIO rejects request for information by simply telling that information sought is not clear and understandable.

Important point to remember while writing your application:

Applicant is not required to give any reason for requesting the information or any other personal details except those that may be necessary for contacting him. However, I recommend you to explain the reasons for seeking information, which is otherwise exempt under the RTI Act, to strengthen your case. For example:

i) The public interest involved in seeking information, which is otherwise exempt under the RTI Act.

ii) How corruption and human rights are involved in respect of organizations mentioned under Schedule II, which are beyond the purview of RTI Act.

iii) How the life or liberty of a person is at risk, if the ‘life or liberty’ provision under section 7(1) is invoked, etc.

4. Pay the Fees of Rs. 10/- through Indian Postal Order (IPO)/ Demand Draft/ Banker’s Cheque/ Court Fees/ Cash (If submitting Application by hand). You can buy IPO from Post Office. If you are unable to get IPO from Post Office, buy e-IPO online. To know the procedure to buy e-IPO, you may visit How to get Indian Postal Order (IPO) Online.

Don’t confuse Banker’s Cheque with Cheque (personal). Both are different thing. To know the difference between banker’s cheque and cheque (personal), you may visit Difference between Banker’s Cheque/Demand Draft, and Cheque.

5. Take the photo copy of your application and proof of fees payment for reference.

6. Submit your original RTI Application, along with Fees, to the PIO in any of the ways explained above.

Important Note:

i) If you submit your application by hand, never forget to take acknowledgment from PIO because you will require proof of submission.

ii) If you submit application to PIO through Post Office, then do following:

a) Keep postal receipt that you receive from post office after dispatching your RTI Application.

b) Online track delivery status of your Registered/ Speed Post after one week of dispatch by visiting Track Consignment.

c) Take Screenshot/Print Out of the delivery Status, if it has been delivered, as a proof of on what date PIO received your Application.

This way, you have submitted your request for information. Now, wait for Reply/Information from the PIO. To know the time limit within which PIO shall reply, you may visit How to calculate time limit to get information under RTI.

The above procedure details you about how to file an RTI in India offline. You can understand complete RTI Act through Flow Chart at Understand RTI Act, 2005 through Flow Chart.

What to do if you did not receive reply from the PIO within specified time, or you received reply from PIO but are not satisfied with the reply? You may submit First Appeal before First Appellate Authority under section 19(1) of the RTI Act. To know the step by step procedure to submit First Appeal, you may visit How to File First Appeal under RTI.

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61 comments

  • priye kumar

    mujhe pressident office me rti lgani h how can i do it plz tell me

    • Hi,
      Aap president office me RTI Application online file kar sakte hain. Online RTI file karne ke lie aap How to file RTI online pe diye gaye procedure follow kijiye. Application bharte samay Select Ministry/Department/Apex body and Select Public Authority ke jagah pe “President Secretariat” select kijiyega.

  • Nagesh

    Your Article Is Reslly Helpful Sir :
    Please tell me if there is any official website of govt. for online filing of rti application. Please give link to website also.
    Thanks & Regards :
    Nagesh Patel

  • Yogesh

    Hi sir
    Muzhe HSSC department m RTI lagani h lekin muzhe
    POI OFFICE ka pata nahi h . So i can apply this directly as hssc department through post otherwise directly go to the deparment office as rti application
    Form .
    CAN I apply RTI at any place because i prestly not in my hometown .
    Deparment ne meri graduation k mark nahi diye interview m so can i ask this……
    How much time after result i can apply RTI ….
    SIR Please reply fast as soon possible …….

  • Poonam

    Hllo sir mra nam Poonam h. M D.Ed. ki student hu. Clg wale bol rhe h ki mri attendence kam h . Is liye unhone mra roll no. Nhi diya h . Jis s m mre exm nhi de paungi. Kya m is bare m RTI laga skti hu? Iska process kya hoga? Please tell me

    • Hi Poonam,
      Aap RTI Application kewal Government College ya University me jama kar sakte hain. RTI ke dwara aap kewal soochna mang sakte hain, koi shikayat darj nahi kar sakte. Aapke is mamle me aap RTI Application jama karke ye pucchh sakte hain ki College ka attendance ke bare me kya rule hai? Us rule ki copy mang sakte hain. Yadi wo rule ke hisab se aapko allow nahin kar rahe honge to aap RTI ke dwara kuchh nahi kar payenge.
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  • vikas kumar

    Dear Sir,
    mera naam vikas kumar hain. me bijnor up se hu. sir me National Health Mission Bijnor me Block Programe Manager ke roop me kaam karta tha mera chayan zilla swaest samiti ke dwara hua the jisme notification or interview dono ke baad hi mera chayan hua .. lekin mujhe meri sewa pradata co. ne binta kisi karan ke hta kar meri jagah par kisi or ki galta tarike se niyukti kar di jiski niyukti ki gyai uske pass na to cmo sir ka or na hi DM sir ka koi writan order hain to kya main RTI file Kar Sakta hu yadi ha to main kis ko RTI file Kru CMO Office ko ya sewa Pradata Company ko..
    please help me sir.

    • Hi,
      Aap is mamle me jaroor RTI file kar sakte hain. Aapke recruitment ke lie jisne notification diya hoga, uske PIO ke pas aapko RTI Application file karni hogi. Kya aap bata sakte hain ki kisne notification diya tha?

  • Nirmal

    Hello sir,
    offline urgent RTI kis tarah se lagai ja sakti h?

  • ritesh

    sir mujhe private university pr RTI file krni hai jo ki security refund nahi kr rhe sb no dues slip deine k baad bhi. 3 saal ho gye, aap btaaye online rti kaise kre??
    public authority kise select kre waha humari university ka naam nahi hai available??

    • Hi,
      Aap is bat ke liye private university ke paas RTI Application nahi dal sakte hain. Better option ye hai ki aap university ke senior officials ke paas shikayat darj kijiye. Yadi wo bhi nahi sunte hain to University Grant Commission (UGC) me Complaint kijiye. Yadi UGC koi action nahi leta hai to UGC ke paas RTI Application dal sakte hain.
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  • Abhay

    Sir kya aap mujhe ye bata skte h ki RTI ki application kiske address par bhejna hota h..

  • Sanchit

    Few questions-
    1. Can an individual file for some information over another? Or is it need to be related- like wife/parents/cousin
    Is it require to have any relation proof to be attached ?
    2. Is the information acquired is kept private and not disclosed?
    3. Can the RTI be filed over information of properties, provided property details?
    Which department should i refer to – in the application?
    4. Can i get the proof of ownership of a person…
    5. Can it be filed online/offline.. I heard it should be offline, which office should i go..
    Can i file personally and get response at any address in INDIA
    Thanks,

    • Namaskar Sanchit Ji,
      My replies to your queries are as follows:
      1. Can an individual file for some information over another? Or is it need to be related- like wife/parents/cousin. Is it require to have any relation proof to be attached ?
      Reply: You may not ask personal information of any person through RTI. However, if the personal information of any person will serve the public interest then you may get.
      2. Is the information acquired is kept private and not disclosed?
      Reply: Reply through RTI can be shared publicly.
      3. Can the RTI be filed over information of properties, provided property details? Which department should i refer to – in the application?
      4. Can i get the proof of ownership of a person…
      Reply: You can ask name of owner, but may not get proof because proof may contain his personal information.
      5. Can it be filed online/offline.. I heard it should be offline, which office should i go. Can i file personally and get response at any address in INDIA
      Reply: You can file RTI online as well as offline. However online filing is available for only Central Public Authority and few State Public Authority. You can get information at any address.

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  • sandeeep jangir

    online rti is not working, why? when i m going to pay the charge of 10 rs it doesnt proceed nd web page refreshed.

  • manoj

    hello sir mera khat se 800 kv dc line gujar rahi h jiske paid kate haur compencitation bilkul nam k barabar h to kya m rti k through jankari le sakta hu rate list k bare m

  • ROHIT PACHAURI

    Sir me, DBRAU ke SIR M. U. DEGREE COLLEGE KA STUDENT HU MERI BSC FINAL 2016 ME HO CHUKI HAI LEKIN MERI MARKSHEET AV TK NI AYI H. SIR BTAIYE ME KYA KRU OR KAISE KRU

  • Nadeem

    sir
    mere gaon me ak pond I us kuch log occupy kar liye hai keya late

    • Hi Nadeem,
      Aap RTI ke tahat complain nahi kar sakte, kewal suchna mang sakte hain.

    • Kumar

      Sir, humare yahan pehle ek sarkari kuwa (well) hua Karta tha ab nhi hai, ek dabang ne kuwa aur uske aas-pas ke jamin par kabja kar liya hai, jabki ye property sarbajanik company BCCL ki hai, kabjadhari BCCL EMPLOYEE hai jab ees topic par jab humne BCCL aur Deputy Collector ko likha toh koi action nhi hua ab Kya kare, Kya RTI se koi madad mil Sakti hai.

      • Hello Kumar,
        Aap BCCL me RTI Application jama kijiye. BCCL ke PIO ki jankari aap BCCL’s PIO List pe dekh sakte hain. App RTI Application ke sath apne shikayat ki copy laga ke ye puchhiye ki aapke shikayat pe ab tak kya-kya action liya gaya hai? Aage kya aur kitne din me action liya jayega, etc. RTI Application dekhne pe wo action lenge. Ummed karta hu ki aapko mere jawab se jaroor fayada hoga. Yadi koi aur sawal hai to jaroor pucchiye.
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  • A B C

    hello sir ..
    mai ne ek form bhara h jisme mera nam merit list me2 no me aa gya hai lekin jiska 1 me hai uska computer ka mark sheet fargi lga raha h to iske liye kya lagau……

  • sachin sharma

    Sir Mene up police constable ka form bhara tha jisme 200 rupees jama hue the
    Mera nhi to physical hua or nhi exam hua
    To RTI Ke duara ye jankari le skta hu ki 200 rupees kis bat ke liye the

    • Hi Sachin,
      Sabhi recruitment ka seperate rule hota hai. Kuchh form bharne pe sidha exam lete hain, aur kuchh exam lene se pahle shortlist karte hai ki kiska-kiska exam liya jaye. Yadi dusra wala case hoga to RTI se kuchh fayda nahi hoga. Yadi pahla wala case hai to aap RTI Application dal ke ye puchh sakte hain ki aapka exam kyun nahi liya gaya. Ye confirm karne ke liye aapka kaun sa case hai, recruitment wali advertisement dekhiye.

  • chandan kumar

    sir mai army clerk me meri jankari Ke anusar Sab sahi hote hue bhi mujhe reject kar diya gaya.

  • Deep shikha

    okkk sir i think u r right koi kmi jroor hui hogi meri. agr koi prblm hogi to m apse contect krungi.

  • Deep shikha

    okk..nd thanks sir. bt general cat m 63 marks wali candidate ka ho gya jbki mre to 71the fir b ni hua. i hv filed rti acording your suggetion. thanks sir

  • Deep shikha

    Sir i hv write a rti application for ssc. Uske formate m FAA ki contect detail h jo mhhe ni smjh a ra ye formate mne net s taiyar kia h. Aur han janna chahti hun ki kya rti se mjhe job mil jaegi qki ssc gd m mere 71% marks h madical b clr ho gya tha bt final marit m mera nam ni aya jbki 63%aur69% wali girls ka a gya wo b gen category ki h aur m bhi. kya sir rti s mhe koi fayda hoga ya kch aur krun. Wse mjhe mere rejection ka base b ni pta plss sir help me bht paresan hun

    • Hi Deep,
      Generally, aisa kabhi nahi hota hai. Aisa possible hai ki koi additional parameter hoga jisme aapka marks kam hoga. RTI ke dwara aap kewal information mang sakte hai, apni shikayat darj nahi kar sakte.
      Aap SSC me RTI Application dal ke ye sab information puchhiye:
      1) Final selection me kya-kya parameters/factors consider kiya gaya hai?
      2) Sabhi parameters/factors ka cut-off kya tha?
      3) Sabhi parameters/factors me aapko kitna marks mila hai?

      Ye sab information milne se aapko pata chal jayega ki aapka selection kyun nahi hua. Yadi aapko koi aur jankari chahiye to reply kijiye.

  • Deep shikha

    Sir i want file rti against ssc. i wanna that what is the contect details of first appealate authority. sir plss help me mri life ka swal h.

    • Hi Deep,
      RTI Application Public Information Officer (PIO) ke pas jama karna chahiye, First Appellate Authority ke pass nahi. Aap SSC me RTI Application online jama kar sakte hain. RTI Application online jama karne ke liye How to file RTI online pe diye gaye procedure ko follow kijiye.
      Department me “Department of Personnel and Training” select kijiyega, and Public Authority me “Staff Selection Commission”.
      Iske bad bhi yadi koi doubt hai to aap mujhe contact kijiye.

  • Feroz

    Sir, I want file RTI application, for fake company, which there not refunding my money back

    • Hi Feroz,
      RTI Act is applicable to only Public Authority. Fake Company can never be public authority. However, you may file complaint to local police station if you have payment receipt.

  • Jayanta Mondal,

    Dear sir, I want to apply through RTI regarding the status/progress about a children park that we applied on a vested land in our locality to our District Magistrate, of Burdwan, West Bengal. we applied by taking signature from all the residents. Now for RTI we have to move jointly or any one can file the RTI…please guide me..with regards..

  • R k boss

    I want to fill an rti about the primary health centre how to apply and who is ipo

  • rohan brijlal dahake

    I want to file RTI against CoOperative bank
    please help me with the format for the same

  • Bhim mahato

    Bhu arjan and punarbash me berdh rti
    Aabedan kar na hai to kaha par kare

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